A 90-day rollout framework: from discovery session to pilot review

90 days is a reference planning window, not a committed timeline for every project. Facility size, data quality, external integrations, and features still to be developed all affect the implementation schedule.

Before scheduling

Choose one process that has a named owner and a verifiable output. For example: patient intake through payment, or from a missed call to the follow-up contact. State clearly which parts work as they are in the system, which require configuration, and which require development.

Four reference phases

• Days 1–30: review current workflows, data, roles, and connections; finalize the scope together with acceptance scenarios.
• Days 31–60: configuration, sample data migration and end-to-end testing; issues and their owners are logged.
• Days 61–75: pilot within the agreed scope once the usage conditions are met; track issues and feedback from each role.
• Days 76–90: compare results against the initial criteria; decide whether to expand, continue adjusting, or stop the pilot.

Check before scaling up

Access rights, data accuracy, operational steps, the selected integrations, the support arrangement and the recovery path when errors occur all need to be tested. The person in charge at the facility confirms the results case by case, rather than simply watching a demonstration.

Measure change with data computed the same way

You may choose the handling time for a patient intake or the share of outreach tasks completed on time. The measurement period, data sample, and calculation method must be stated before any comparison; these are proposed metrics, not results MedAgents has demonstrated at customer sites.

Start with a conversation to identify the workflow to be assessed.